Room Booking Information

 

The primary objective for Sugar Sand Park Community Center is to promote and support the Willow Theatre and the Children’s Science Explorium. This will include the scheduling of traveling science exhibits, science programs, special events and theatre productions. As a result, regular meeting space may not be available. Room availability is better suited to accommodate annual and occasional meetings.

 

Room Application Procedures

All organizations requesting use of meeting rooms at Sugar Sand Park Community Center must complete and submit a Room Application. Filling out an application does not ensure space in the community center.

  • Homeowner Associations are required to submit requests in writing on H.O.A. letterhead, in addition to the application. 
  • Non-Profit Organizations will be responsible for submitting, along with the application, a current membership roster (consisting of names addresses and phone numbers) and a 501(c)(3) or 501(c) (4) Tax Certificate.

The Room Application must be completed in its entirety and submitted with the above-mentioned paperwork. Incomplete applications will not be considered.

Room Applications will be reviewed by the appropriate staff for compliance with department rules, regulations, fees and policies prior to approval of application.

 

Room Application Requirements

Priority is given, on a space-available basis, to those activities that compliment the primary objective (as stated above) of Sugar Sand Park Community Center. Other criteria include public interest and non-duplication of similar meetings within the City.

  • Non-Profit Organizations requesting meeting space must be a not-for-profit civic group that has a minimum of 66% membership residing within the limits of the City of Boca Raton and The Greater Boca Raton Beach & Park District. Not-for-profit organizations with higher percentages of residents are given priority.
  • Homeowner Associations requesting meeting space must reside within the limits of the City of Boca Raton and The Greater Boca Raton Beach and Park District.
  • All organizations requesting use of the Community Center must provide a contact name and phone number.
  • Permits are valid for a single season only. All organizations are responsible for re-applying annually in May for the upcoming season (September 1–August 31). Applicants will receive a response to their applications by July.

*Upon approval of application, an appointment must be made with the Booking Coordinator to review the application and community center policies. At this time, applicant must be prepared to do the following:

1). Provide a copy of their driver’s license to remain on file throughout the remainder of their Room Permit.  

2). Meet with Recreation Center Booking Coordinator to sign Room Permit, which includes agreement to adhere to and enforce all Community Center policies and procedures. (Homeowner Associations requesting space must be represented by a Board Member.)

 

Download the Application 

Sample Room Set Up Styles

 

For questions concerning the above information, please contact the Front Desk at 561-347-3900.